Accounts Payable Manager

Date: 22 Feb 2024

Location: Support Services (Parramatta), AU

Company: YMCA NSW

About the role 


Reporting to the Senior Financial Accountant, the Accounts Payable Officer is responsible for preparing accurate, timely, and error-free expense recognition and GST postings in collaboration with the entire finance team in adherence to work schedules.  Regular tasks include processing and managing invoices, accrual and prepayment journals, bulk supplier payment runs, credit card facility maintenance, processing cash payments, bank reconciliations, supplier maintenance and cashflow reporting, inbox management, and participating in end-of-month activities.



Key Accountabilities:


  • Administration and ownership of the Accounts Payable module and applications
  • Daily review of vendor documents workflow and exception reporting management.
  • Oversee the processing of invoices, credit notes, refunds, and statements.
  • Supplier maintenance such as opening accounts, reconciliations, and large vendor housekeeping.
  • Bank reconciliations for batch payments, direct debits, bank and merchant fees, and other outflows as required.
  • Credit Card facility management and maintenance including end-of-month reporting
  • Assist in the preparation of relevant month-end and year-end reports.
  • Balance sheet clearing accounts reconciliations.
  • Manage direct reports
  • Accounts inbox management.
  • BAU project work as required.


Personal Attributes


  • Represent the organisation in an honest, ethical, and professional way and encourage others to do so.
  • Personally align with the purpose and mission of the organisation and benevolent work in the not-for-profit-sector
  • Supportive, inquisitive, and problem-solving mindset.
  • Act to prevent and report misconduct, illegal and inappropriate behaviour.




  • Microsoft Dynamics 365 Business Central Essentials exposure or similar
  • Ability to work within set work schedules and reporting timetables.
  • Prioritisation and organisational skills including speed, accuracy, and attention to detail.
  • Ability to influence stakeholders with a positive impact
  • Intermediate computer software and accounting packages user skills including MS Excel (vlookups and pivot tables).
  • Excellent written and verbal communication skills.




  • Degree Qualification in Accounting, Commerce, or equivalent experience


Support Services

Our Support Services Team is the glue that holds the Y NSW business lines together. Whether you have expertise in administration, marketing, IT, compliance, communications, HR or finance, in the Support Services Team, your contribution will truly make a difference to the lives of young people and their communities. As part of the Support Services Team, you’ll be working with a group of inclusive, passionate, and encouraging individuals with access to continuous development and growth opportunities. Here at the Y NSW, we embrace diversity, and encourage innovation and sharing of ideas so you can truly own your role and take your career anywhere. If you want to use your corporate skills to make a difference to the lives of young people and their communities within a supportive and values-driven organisation, join the Y family and find your forever role.



Who What Y?


The Y NSW is a profit-for-purpose organisation focused on healthy living, social impact and empowering young people. We operate 24 recreation centres, 53 out-of-school-hours care services, and two camping locations which employ 1,500 staff across NSW –  and fund our diverse range of enriching community programs.


We believe in building a diverse, inclusive workforce that reflects the communities we serve. We encourage people of all genders, ages, religions, disability, sexual orientation, family and caring responsibilities and cultures, including people of Aboriginal and Torres Strait Islander heritage, to apply.


Commitment to Safeguarding

At the Y, we are committed to empowering all Children and Young People to feel safe and be safe, at the Y, in their families and in their communities. As such, we embed Safeguarding into everything that we do to make sure Children and Young People are kept at the front of our minds in all our programs and services. We also ensure that all our candidates are appropriately screened to make sure that the right people are in the right roles to keep our children and young people safe. 

To learn more about our Commitment to Safeguarding Statement and our screening processes, click here.