Assistant Company Secretary & Executive Assistant

Join our Team as an Assistant Company Secretary & Executive Assistant.

• Northwest Location
• Hybrid Working Environment
• Permanent Full Time

Are you a detail-orientated professional with a passion for governance and executive support? We are seeking an Assistant Company Secretary & Executive Assistant to support our Company Secretary/Chief Legal Officer and key executives. This dual-purpose role is essential in maintaining smooth company secretarial functions and ensuring the efficiency of our executive leadership team.

About the Role

In this dynamic role, you will assist in the coordination of board and committee meetings, support corporate governance and compliance activities, and maintain accurate records. Additionally, you’ll provide high-level administrative support to key executives, managing schedules, coordinating meetings and travel, handling confidential communication, and supporting ad-hoc projects and initiatives.

What We’re Looking for

We’re looking for a proactive and organised individual with a minimum of 5 years’ experience in a dual administrative role or in company secretarial and executive assistant capacities. You should have a strong understanding of governance principles and processes, exceptional organisational skills, and the ability to manage multiple priorities with accuracy and discretion.

Your communication skills and proficiency in tools like Microsoft Office and board management software (e.g., Diligent) will be key to your success in this role. A degree in business administration or law, or qualifications in governance practice are highly desirable.

The role offers the opportunity to work closely with our executive team and make a significant impact on our governance and operational excellence.

Support Services

Our Support Services Team is the glue that holds the Y NSW business lines together. Whether you have expertise in administration, marketing, IT, compliance, communications, HR or finance, in the Support Services Team, your contribution will truly make a difference to the lives of young people and their communities. As part of the Support Services Team, you’ll be working with a group of inclusive, passionate, and encouraging individuals with access to continuous development and growth opportunities. Here at the Y NSW, we embrace diversity, encourage innovation and sharing of ideas so you can truly own your role and take your career anywhere. If you want to use your corporate skills to make a difference to the lives of young people and their communities within a supportive and values-driven organisation, join the Y family and find your forever role.

Who What Y?

The Y NSW is a profit-for-purpose organisation focused on healthy living, social impact and empowering young people. We operate 24 recreation centres, 53 out-of-school-hours care services, and two camping locations which employ 1,500 staff across NSW –  and fund our diverse range of enriching community programs.

We believe in building a diverse, inclusive workforce that reflects the communities we serve. We encourage people of all genders, ages, religions, disability, sexual orientation, family and caring responsibilities and cultures, including people of Aboriginal and Torres Strait Islander heritage, to apply.

Commitment to Safeguarding

At the Y, we are committed to empowering all Children and Young People to feel safe and be safe, at the Y, in their families and in their communities. As such, we embed Safeguarding into everything that we do to make sure Children and Young People are kept at the front of our minds in all our programs and services. We also ensure that all our candidates are appropriately screened to make sure that the right people are in the right roles to keep our children and young people safe. 

To learn more about our Commitment to Safeguarding Statement and our screening processes, click here.