Project Coordinator

• Northwest Sydney (Tue-Thu Office)
• Fixed Term Full-Time Contract to December 2025
• Up to $120K plus super

We are looking for a dynamic and detail-oriented Project Coordinator to join Y NSW’s transformation journey. Reporting directly to the Program Director, Transformation, you will play a vital role in driving the planning, delivery, and reporting of complex, high-impact transformation projects. This is a unique opportunity to help shape the future of Y NSW, ensuring our programs and initiatives are well-governed, efficient, and aligned with our North Star Vision.

About Your New Role:

As the Project Coordinator, you’ll be a key player in making sure our transformation projects run smoothly. From managing resources and timelines to ensuring flawless communication between teams, you’ll be the go-to person who keeps everything moving forward. This role is all about ensuring our transformation efforts are on track, well-governed, and designed to make a real difference.

Key Responsibilities:

Project Planning and Execution

•  Assist in creating and managing project plans, teams, timelines, and budgets to ensure projects meet strategic objectives.
• Coordinate project tasks, resources, and internal/external teams to deliver outcomes on time and within scope.
• Ensure every project phase is tracked and executed with precision, documenting progress as required.

Administration & Reporting

• Serve as the main point of contact for project stakeholders, ensuring clear and effective communication across the organisation.
• Schedule, facilitate, and document project meetings, following up on actions and reporting progress.
• Prepare project-related documents, such as status updates, reports, and governance packs for senior leadership and board subcommittees.
• Provide regular updates and visual dashboards to track project status and identify key risks or issues.

Quality & Risk Management

• Identify, document, and track project risks and issues, supporting the development of mitigation strategies.
• Ensure project deliverables meet quality standards and stakeholder expectations.
• Assist in post-project reviews and evaluations to support continuous improvement efforts.

About You

You are a highly organised, proactive professional with a passion for driving transformation. With a strong eye for detail and a flexible approach, you thrive in environments where you can build structure from ambiguity. You are adept at managing multiple priorities and enjoy working collaboratively with teams to achieve project outcomes.
You excel at communication, whether creating governance materials, coaching project managers, or providing reports to senior leadership. With experience in both traditional and agile methodologies, you know how to balance governance with the need for agility.

What We Would Love You to Have

• Degree or Certification in Business Administration, Project Management, or a related field.
• 3+ years of experience in a project coordination role gained in transformation projects; experience gained in the Financial Services sector will be highly regarded.
• Highly Proficient in project governance and reporting, as well as using Microsoft Teams apps and visual project management technologies like Kanban.

If you are passionate about driving transformational change and ready to contribute to Y NSW’s exciting future, we would love to hear from you.

Support Services

Our Support Services Team is the glue that holds the Y NSW business lines together. Whether you have expertise in administration, marketing, IT, compliance, communications, HR or finance, in the Support Services Team, your contribution will truly make a difference to the lives of young people and their communities. As part of the Support Services Team, you’ll be working with a group of inclusive, passionate, and encouraging individuals with access to continuous development and growth opportunities. Here at the Y NSW, we embrace diversity, encourage innovation and sharing of ideas so you can truly own your role and take your career anywhere. If you want to use your corporate skills to make a difference to the lives of young people and their communities within a supportive and values-driven organisation, join the Y family and find your forever role.

Who What Y?

The Y NSW is a profit-for-purpose organisation focused on healthy living, social impact and empowering young people. We operate 24 recreation centres, 53 out-of-school-hours care services, and two camping locations which employ 1,500 staff across NSW –  and fund our diverse range of enriching community programs.

We believe in building a diverse, inclusive workforce that reflects the communities we serve. We encourage people of all genders, ages, religions, disability, sexual orientation, family and caring responsibilities and cultures, including people of Aboriginal and Torres Strait Islander heritage, to apply.

Commitment to Safeguarding

At the Y, we are committed to empowering all Children and Young People to feel safe and be safe, at the Y, in their families and in their communities. As such, we embed Safeguarding into everything that we do to make sure Children and Young People are kept at the front of our minds in all our programs and services. We also ensure that all our candidates are appropriately screened to make sure that the right people are in the right roles to keep our children and young people safe. 

To learn more about our Commitment to Safeguarding Statement and our screening processes, click here.